Know who you pay
Everyone you pay,
in one place.
Every vendor record builds itself as bills arrive. Their details, every bill they've sent, what you've paid, their block status, and every screening result, all on one record. No separate list to maintain.
Pixel Forge
Vendor · 22 bills submitted
Paid
$18,900
Outstanding
$3,400
Blocked
0
Recent bills
BILL-318
$3,400
Screened
BILL-306
$1,200
Paid
BILL-291
$2,800
Paid
No data entry
Bills come in. The record appears.
When a vendor submits through your intake link, their record is created and every bill they send attaches to it. You get a running history for each vendor without ever building a list by hand.
Intake submission
From: Tile Source Inc
Bill: $2,400 · PO-2026-114
Tile Source Inc
First bill · screened · just now
Vendor status
Pixel Forge
22 bills · verified
Tile Source Inc
new · verified
Unknown sender
not on your list
changed bank detail
Screened and controlled
Every bill checked, every block enforced.
Screening runs on each incoming bill and the result lands on the vendor: a changed bank detail flagged, a new vendor verified before a first payment, blocked attempts logged. Block a vendor and their future submissions are rejected before they reach you.
Know your spend
What you've paid each vendor, without the tally.
Total billed, total paid, what's outstanding, and full submission history sit on every vendor record. It's read from your real bills, so the number is right without you keeping a spreadsheet.
From records to answers
A vendor record is your exposure.
Every bill a vendor sends and every payment you make gathers on their record. So the question of who you rely on, and how much, is already answered by the history instead of your memory.
- Who am I paying, and are they reliable?
- What is my exposure to this vendor?
From your vendors, in Cash Pulse
$840K
Paid this vendor
Reliable
Pay track record
Vendor records and payment history, live. Screening on every bill, live. Concentration alerts, rolling out.
Bring your vendors in
Start with the vendors you already pay.
Your vendor list and payment history can come from a vendor management or procurement system, your accounting tool, or a spreadsheet, so your records don't start empty. Drop in a CSV from any tool today, at any volume. Native connectors, an API, and ERP ingestion, the kind that pulls straight from the systems where your data already lives, are rolling out. However complex your setup, there is a way in.
Projects · Where the spend lands
Know what each engagement actually made.
Vendor bills can link to a project and count against its spend, so a job's costs stay tied to the vendors that drove them.
Meridian rollout · Overview
on trackProfit margin
60%
Outstanding
$1,000
Budget
$14.6k left
Cash timeline, next 6 weeks
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3. Consider nudging invoice #4.
What the record feeds
Every vendor record is intelligence the rest of Wrenbase reads.
Intake and screening write to the record, the record tells Cash Pulse what you owe and who you depend on, and a project ties a job's costs to the vendors behind them. One record, feeding every answer.
Common questions
Quick answers.
- What is a vendor in Wrenbase?
- Everyone you pay. A vendor record holds their details, every bill they've sent you, what you've paid, and how they submit. It builds itself as bills come in, so there's no separate list to maintain.
- How do vendors get added?
- Two ways. Add one yourself, or let it happen automatically: when a vendor submits a bill through your intake link, their record is created and their bills attach to it from then on.
- Can I block a vendor?
- Yes. Block a vendor and their future submissions are rejected automatically, before they reach your inbox. The block sticks until you lift it, and it shows on the vendor's record.
- How does screening tie into vendors?
- Every incoming bill is screened before it reaches your queue, and the result attaches to the vendor. A changed bank detail is flagged, a new vendor is verified before a first payment, and blocked attempts are logged on the record.
- Can I see how much I've paid a vendor?
- Yes. Each vendor shows total billed, total paid, what's outstanding, and their submission history, drawn from your real bills, not a manual tally.
- Can I import my existing vendor list?
- Yes. Drop in a CSV from a spreadsheet or your accounting tool, map the columns once, and your vendors are ready.
- How is Wrenbase Vendors different from vendor management software?
- Most vendor management and procurement tools are built for sourcing, onboarding paperwork, and contracts, all before any money moves. Wrenbase Vendors is built around the bills themselves. The record fills in as vendors send you invoices, with screening on every one and a running history of what you've paid. If your need is knowing who you pay, catching a bad or changed bill, and keeping a clean record, Wrenbase covers it without a heavy procurement suite.
- Do I need a separate AP or procurement tool if I use Wrenbase?
- It depends on how complex your buying is. If you mostly receive bills, want them screened, and want to pay and track them, Wrenbase handles that on its own. If you run formal sourcing, purchase orders, and multi-step procurement approvals, that's a procurement tool's job, and Wrenbase sits alongside it as the record and screening layer.
- Can Wrenbase replace my vendor spreadsheet?
- Yes. Instead of a tab you update by hand, each vendor record builds itself from the bills they send: totals paid, what's outstanding, submission history, and any screening flags. Import your existing list once from a CSV and it's all in one place.
Every vendor, one record.
Free to start. Share your intake link and the records begin.