Where what you owe begins
Stop receiving bills
as random PDFs.
Wrenbase Intake is the intake layer for modern AP. Vendors submit through a branded portal. Every submission arrives structured, screened, and tracked, so you have a clear record of who sent what.
Submission received
Meridian Aerospace · $1,200
PO-2026-114 · just now
Live status
In your Bills inbox
Branded intake portal
Your own vendor intake portal.
Give vendors one branded place to submit bills, quotes, and payment requests. Every submission arrives in the same shape.
Without Wrenbase Intake
invoice_final_v3.pdf
april-bill.pdf
No PO number
Fwd: re: re: invoice
Where's the amount?
scan_001.pdf
Last month? Or this?
Email threads · random formats · missing fields
Your branded intake portal
Structured · screened · routed
Intake channel
One branded link. Every vendor.
Share one URL with every vendor you receive bills from. Every submission arrives in the same structured shape.
Invoice Me link
A public branded URL. Vendors submit structured bills with PO, amount, and PDF. Live for every Wrenbase account.
Have a different intake system?
Tell us how your business actually receives bills today. We're shaped by what customers need.
Get in touch →Active preflight
Bad invoices should never enter your AP workflow.
Every inbound submission is screened the moment it arrives. Sanctions checks, your blocklist, and sender reputation run before anything reaches your inbox, and each rejection is logged for audit. It runs on every submission without you turning it on.
See how screening works →Preflight · [email protected]
Sanctions compliance
PassYour blocklist
PassBots and throwaways
PassSender reputation
PassAll checks passed
Delivered to inbox
Blocked: [email protected]
Logged for audit
Reason: vendor_blocked · Channel: invoice_me
Vendor intelligence
Every submission builds vendor history.
Other systems store PDFs. Wrenbase Intake keeps a running record for each vendor: submission count, total billed, approval history, and blocked attempts. You always have the full picture of who sent what, when, and how it ended.
Meridian Aerospace
First submission · 14 months ago
Submissions
42
Total billed
$58,400
Avg time to pay
11 days
Blocked attempts
0
Recent activity
Bill · PO-2026-114
$1,200 · Paid
Bill · PO-2026-109
$840 · Approved
Bill · PO-2026-102
$2,400 · Paid
Wrenbase-to-Wrenbase
When both sides use Wrenbase, intake becomes automatic.
When another business uses Wrenbase, invoices arrive pre-structured with vendor identity, history, and billing metadata already attached. No OCR. No manual cleanup. No mystery PDFs.
Meridian Aerospace
on Wrenbase
Sending invoice INV-1042
$1,200.00 · PO-2026-114
Your Bills inbox
arrived just nowVendor recognized
Structured fields
Previous history found
No OCR needed
From bills to answers
Every bill that arrives is a commitment.
A bill is money you have promised to pay. Wrenbase captures each one as it comes in, screened and structured, so what you owe is a live number instead of a pile you sort at month-end.
- What do I owe, and when?
- Am I over-committed on payables versus receivables?
From your bills, in Cash Pulse
$62,000
Payable this month
2:1
Receivable to payable
Bill intake and screening, live. Payable totals, live. Cash-flow forecasting, rolling out.
Submission lifecycle
From the link to the ledger.
Submitted
Mon 10:14 AM
Vendor submits via your Invoice Me link.
Screened
Mon 10:14 AM
Screened for sanctions, fraud, and your blocklist.
Routed
Mon 10:15 AM
Bill lands in your Bills inbox. Vendor auto-tracked.
Reviewed
Tue 9:00 AM
You approve, request revision, or reject.
Paid
When you say
Mark paid when funds settle. Recorded for audit.
Live walkthrough
Want to see it on a real setup?
We'll get on a call and walk you through the intake link, the screening controls, and what a held submission actually looks like on your end.
Custom intake
Tell us how your business receives bills today.
Vendor portals. Procurement systems. EDI feeds. Email-only workflows. We want Wrenbase Intake to fit your existing systems, not make you build around ours.
Bring your bills in
However bills reach you today, they can land here.
Bills and vendor submissions can arrive by branded portal, email forwarding, or import from your AP tool or a spreadsheet, so nothing has to keep living in an inbox. Drop in a CSV from any tool today, at any volume. Native connectors, an API, and ERP ingestion, the kind that pulls straight from the systems where your data already lives, are rolling out. However complex your setup, there is a way in.
Projects · Where incoming bills land
Know what each engagement actually made.
Incoming bills link to a project and count against that project's spend, so job costs stay honest.
Meridian rollout · Overview
on trackProfit margin
60%
Outstanding
$1,000
Budget
$14.6k left
Cash timeline, next 6 weeks
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3. Consider nudging invoice #4.
What intake feeds
Every bill that arrives becomes intelligence downstream.
A submission is screened, lands on the vendor record, and flows into Cash Pulse as what you owe. Intake is where the money-out side of your intelligence begins.
Common questions
Quick answers.
- What is Wrenbase Intake?
- One place your vendors send their bills. Instead of vendors emailing five different addresses or dropping PDFs into Slack, you give them one Intake link and every bill lands in your inbox.
- How do my vendors know where to send their bills?
- You share your Intake link with them once. It's a regular web link you can put in your email signature, your vendor onboarding pack, or the bottom of your contracts.
- What stops random people from sending me junk?
- Every submission is screened before it reaches your inbox. The screen combines sanctions checks, sender-reputation signals, and the rules you set, so most bots, throwaway addresses, and bad actors are caught before they get in. You control the gate too: keep a known-vendor list so only vendors you've added can submit, and require fields like PO number, due date, or a maximum amount. Anything that fails is blocked; everything else reaches you in seconds.
- Is there a per-submission fee?
- No. Receiving bills is free. You only pay for the operational features layered on top, like approvals and AI agents.
- Can vendors I already work with on Wrenbase use Intake?
- Yes, and it's even cleaner. When both sides are on Wrenbase, the bill shows up in your inbox already tied to that vendor's record, with their banking and history intact.
- Does Intake support purchase orders?
- Yes. Vendors enter a PO number on submission and it carries through into the bill record. You can also require POs so submissions without one bounce at the gate.
- How are incoming bills checked for fraud?
- Screening runs on every submission before it reaches your inbox, and you can also run a check by hand when you're deciding whether to approve a new sender. It weighs sanctions, your blocklist, and reputation signals, then gives you a clear read. See the Screening page for the full picture.
- Can incoming bills count against a project?
- Yes. Link a bill to a project and it lands in that project's spend, so job costs stay honest. Approvals and screening work the same either way.
Start receiving bills the right way.
Sign up free. See how the whole product connects.