Your money intelligence, per project
Know which projects actually made money.
Projects is Cash Pulse aimed at a single engagement. Margin, cash, and who owes what, per project, read from the same ledger as everything else, so the answer for one engagement always agrees with the answer for the whole business.
Meridian rollout
Live P&LProfit margin
60%
Collected minus spent
The project wraps Friday. Monday you know the number.
That's the whole point of a project page: the answer to "how did that engagement actually do" without opening a spreadsheet.
Product launch
The v2 launch shipped.
Billed 120k, collected 90k, spent 48k on contractors and cloud. Margin 47 percent, one enterprise invoice still out.
Pilot rollout
The Meridian pilot closed.
Billed 60k, spent 22k across the deployment team. Margin 63 percent, expansion invoice due in 30 days.
Implementation
The onboarding wrapped.
Fixed fee plus overages billed 45k, contractor costs 12k. Margin 73 percent, and the overage invoice is still out.
A launch, a pilot, an implementation, a client retainer, a build. If you take work on and want to know what it made, it's a project.
Why the company total isn't enough
A good quarter can hide a project that lost money.
Your books tell you the business grew last quarter. They can't tell you which launch paid for itself and which pilot quietly burned the margin. When every project rolls into one company number, the loss-makers disappear inside the winners. Projects pulls them back apart, one engagement at a time.
Which project made the money?
Your books: One company total. Every project blended into it.
Projects: A margin per project, so the real earners stand out.
Is anything losing money right now?
Your books: Averages hide the underwater ones until quarter-end.
Projects: A thin or negative margin surfaces the moment it slips.
Will this one run out of cash first?
Your books: Reports the past. Says nothing about the weeks ahead.
Projects: Six weeks of expected in against approved out, per project.
The margin question
Open the project. The number is right there.
Collected minus spent, over collected, computed live as the money moves. What's still owed to you and what's left in budget sit right beside it, so the margin you read is the real one, not a hopeful one.
Profit margin
healthy60%
Collected $10,000 minus spent $4,000, over collected.
Outstanding (owed to you)
1 overdue$1,000
Billed $11,000, collected $10,000.
Budget
on track$14,600 left
Committed $5,400 of $20,000, spent $4,000 plus $1,400 approved-unpaid.
The cash question
You'll be short before you're paid. See it on day one.
Every project charts expected money in against approved money out, week by week. When an engagement runs cash-negative before the customer's payment lands, that gap is on the screen while there's still time to nudge the invoice, not after the money is gone.
Cash timeline, next 6 weeks
-2.5k
Wk 1
-1.4k
Wk 2
+3.9k
Wk 3
—
Wk 4
+2.1k
Wk 5
+1.8k
Wk 6
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3.
The who-owes-you question
Know exactly what's late, and who has it.
Receivables sorted by how overdue they are, with the oldest money and the name attached to it called out on its own. You know which conversation is worth having today, per project.
Receivables aging
Current
$0
1-30 days
$0
31-60 days
$1,000
60+ days
$0
Total outstanding
$1,000
Invoice #4 · Meridian Aerospace · 34 days overdue
Everything in one place
Every document for the project, where you'd expect it.
The contract, the quotes, the invoices you sent, the bills you received, the people involved, all attached to the engagement they belong to. When someone asks what was signed or what a vendor charged, you open the project instead of digging through email and drives.
Meridian rollout · Files
All in one placeCustom Document
Meridian MSA.pdf
Signed May 2
Quote
QU-038 · Rollout
Accepted
Invoice
INV-1042
$90,000 paid
Bill
Deployment team
$22,000 paid
We built the pieces to fit together on purpose.
Every part of Wrenbase writes to one ledger. So a project doesn't bolt reporting onto your billing. It pulls the parts you use into the financial workflow your trade already runs, and the margin foots to the same numbers your accountant sees.
Invoicing
Invoices, quotes, and payment requests roll up to the project P&L the moment you tag them.
Intake
Bills you receive link to a project and land in that project's spend, so cost shows up next to revenue.
Invoice Inbox
Forward a supplier bill and it lands ready to tag to the project it belongs to.
Cash Pulse
The same intelligence, one altitude up. A project is Cash Pulse for one engagement; Cash Pulse is every project rolled into the whole business. Same ledger, so they can never disagree.
AI Agents
Answer "what did the Meridian rollout make" in a sentence, off the same live numbers.
A startup builds a launch from contractor and cloud costs against enterprise billings. An agency builds a campaign, client billings on one side and freelancer costs on the other. A contractor builds a job from subs, materials, and draws. Same pieces, arranged for the way you take on work.
Common questions
Quick answers.
- Did this project actually make money?
- That's the whole point of a project. Margin sits on the first card: what you collected minus what you spent, over what you collected. An invoice still out or a vendor bill still unpaid shows right next to it, so the number you're reading is the real one, not a hopeful one.
- How is this different from just looking at Cash Pulse?
- It's the same intelligence, aimed at one engagement instead of the whole business. Cash Pulse tells you where the company stands; a project tells you which specific engagement drove it. They read the same ledger, so a project's numbers and your company's numbers can never disagree.
- Will I run short before a project pays out?
- You'll see it on day one. Each project charts the next six weeks of expected money in against approved money out. When weeks one and two run negative before the customer's payment lands in week three, that gap is on the screen while there's still time to nudge the invoice.
- Which of my projects are quietly losing money?
- The ones where margin is thin or negative stop hiding inside a healthy company total. Because every project computes its own margin off the same ledger, an engagement that's underwater shows it plainly, instead of being averaged away by the ones that did well.
- How do I track profit per project for my business?
- Tag invoices and vendor bills to a project and the P&L builds itself: billed, collected, spent, and margin, live as the money moves. No spreadsheet, no month-end assembly. Tagging is the only step, and existing documents can be linked after the fact.
- Can I trust these numbers against my books?
- Yes. A project doesn't keep a second set of figures. It reads the same ledger your company totals and your accountant see, so the margin foots to the real numbers. There's nothing to reconcile between two systems, because there's only one.
- Does this fit the way my industry works?
- A project pulls in only the parts you use. A production company tracks shoots, rentals, and crew. A contractor tracks jobs, subcontractor bills, and draws. An agency tracks a campaign, billings on one side and freelancer costs on the other. Same building blocks, arranged for how your trade bills and pays.
- Which plan includes Projects?
- It's on the paid plans. See the pricing page for the current tiers.
Know what each engagement actually made.
Projects ships with every Scale plan. Set one up in under a minute.