The organizing layer
Know what each engagement actually made.
Every engagement gets its own live P&L. The invoices you send, the bills you pay, the payments that move, and the people on the job, with margin math that foots to the ledger underneath.
The job wraps Friday. Monday you know the number.
That's the whole point of a project page: the answer to "how did that job actually do" without opening a spreadsheet.
Production
The brand film wrapped.
Billed 48k, collected 40k, spent 31k on rentals and crew. Margin 22 percent, one invoice still out.
Construction
The kitchen remodel closed out.
Billed 62k, spent 41k across subs and materials. Margin 34 percent, final draw due in 30 days.
Consulting
The Q4 engagement shipped.
Retainer plus overages billed 30k, contractor costs 9k. Margin 70 percent, and the overage invoice is still out.
Riverside Brand Shoot · Overview
ProjectProfit margin
healthy60%
Collected $10,000 minus spent $4,000, over collected.
Outstanding (owed to you)
1 overdue$1,000
Billed $11,000, collected $10,000.
Budget
on track$14,600 left
Committed $5,400 of $20,000, spent $4,000 plus $1,400 approved-unpaid.
Receivables aging
Current
$0
1-30 days
$0
31-60 days
$1,000
60+ days
$0
Total outstanding
$1,000
Invoice #4 · Acme Inc · 34 days overdue
Cash timeline, next 6 weeks
-2.5k
Wk 1
-1.4k
Wk 2
+3.9k
Wk 3
—
Wk 4
+2.1k
Wk 5
+1.8k
Wk 6
Weeks 1-2 run cash-negative before Acme's payment lands in week 3.
The project Overview. Margin, receivables, budget, and the next six weeks of cash, on one page.
You'll be short before you're paid. Know it on day one.
Every project shows expected money in against approved money out, week by week. When a job runs cash-negative before the client's payment lands, you see it while there's still time to nudge the invoice, not when a card gets declined on set.
We built the pieces to fit together on purpose.
Every part of Wrenbase writes to one ledger. So a project doesn't bolt reporting onto your billing. It pulls the parts you use into the financial workflow your trade already runs, and the margin foots to the same numbers your accountant sees.
Invoicing
Invoices, quotes, and payment requests roll up to the project P&L the moment you tag them.
Intake
Bills you receive link to a project and land in that project's spend, so cost shows up next to revenue.
Invoice Inbox
Forward a supplier bill and it lands ready to tag to the job it belongs to.
Cash Pulse
Reads the same ledger, so the project's numbers and your company's numbers never disagree.
Agents
Answer "what did the Riverside job make" in a sentence, off the same live numbers.
A production company builds a shoot from rentals and crew. A contractor builds a job from subs, materials, and draws. For an agency it's a campaign, client billings on one side and freelancer costs on the other. For a consultant it's an engagement: a retainer plus whatever went over. A freelancer just keeps each project clean on its own. Same pieces, arranged for the way you work.
Common questions
Quick answers.
- What is a project in Wrenbase?
- A live P&L for one engagement: the invoices you send, the bills you pay, the payments that move, and the people involved. Quoted, billed, collected, spent, and margin, computed as the money moves.
- How do invoices and bills get onto a project?
- Tag them. Pick a project when you create an invoice, quote, or payment request, or link an existing document from the project's Revenue and Bills tabs. Incoming bills can be linked the same way.
- Do projects change my company-wide numbers?
- They sharpen them. Projects run on the same ledger as everything else in Wrenbase, so a project's totals and your company's totals always agree. No re-entry, no month-end reconciliation between two systems.
- Can I see cash flow per project?
- Yes. Every project shows the next six weeks of expected money in against approved money out, plus a receivables aging view for what's overdue.
- How do I track profit per project for my agency?
- Create a project per engagement and tag your invoices and vendor bills to it. Wrenbase computes the P&L live: billed, collected, spent, and margin. No spreadsheet, no month-end assembly.
- How do I know if a job actually made money?
- Open the project. The margin is on the first card: what you collected minus what you spent, over collected. If an invoice is still out or a vendor bill is still unpaid, those show too, so the number you see is the number that's real.
- Can I see a project's cash flow before it goes negative?
- Yes. Each project charts the next six weeks of expected money in against approved money out. If weeks one and two run negative before a client payment lands in week three, you see it on day one.
- Does Projects work for my industry's workflow?
- Yes. A project pulls in only the parts you use. A production company tracks shoots, rentals, and crew. A contractor tracks jobs, subcontractor bills, and draws. An agency tracks campaigns and freelancer costs. A consultant tracks retainers and overages. Same building blocks, arranged for how your trade bills and pays.
- Which plan includes Projects?
- Scale and above.
Run your next engagement on Wrenbase.
Projects ships with every Scale plan. Set one up in under a minute.