For local services
They see you Tuesday.
Their bill went out Sunday.
You run a studio, a class, a service that families show up to every week. Wrenbase handles the monthly billing so you can focus on the people who walk through your door.
Sunrise Studio · May roster
42 families · 67 students
The Patel family
2 kids · ballet, jazz
The Chen family
1 kid · tap class
The Rodriguez family
2 kids · contemporary, hip-hop
The Brennan family
1 kid · pre-ballet
The Singh family
3 kids · multiple classes
The Kim family
1 kid · ballet
+ 36 more families
Your community
Your students are your community.
Your billing shouldn't make it awkward.
You see these families every week. The kid takes the class. The parent forgets to pay. Friday rolls around and you have to choose between an awkward conversation and a late rent check.
Wrenbase sends the invoice, sends the reminder, and handles the money side. You stay the person who teaches the class.
The awkward way
“Hey Lisa, sorry to bring this up at pickup, but I noticed Maya's tuition for April...”
You. At Friday class. Embarrassed.
The Wrenbase way
“Hi Lisa, a friendly reminder that Maya's April tuition is due. Pay here.”
From your studio's billing system. Sent automatically. Paid by Tuesday.
The promise
The system sends the reminder.
Not you.
Parents get a professional billing experience. You keep the personal relationship. That's the whole product.
A typical month
What a month at Sunrise Studio looks like.
Forty-two families. Two reminders. Zero awkward Friday-after-class conversations.
42 families billed automatically
Sent overnight. Every household, same monthly rhythm.
30 families paid
Most pay within a week. You see the green checkmarks during your morning coffee.
Eight families nudged
A gentle reminder goes out. From your studio, not from you.
Six more families paid
The reminder worked. No awkward conversation at class.
Two families need follow-up
A firmer reminder is queued. You decide whether to send it before next week's class.
Month closes
$11,200 received from 42 families. You taught every class.
Not just billing
Sending the bills is how you learn where you stand.
Every recurring invoice and every payment lands on one ledger, so the same act that bills the families also reads the numbers back. Cash Pulse tells you what recurring revenue landed this month, who pays on time, who drifts late, and whether the studio is ahead. No separate bookkeeping step. No waiting for month end.
As you grow
From one teacher to a real studio.
The system that handles forty families handles four hundred just as quietly.
When
When families start drifting late
Then
Open Cash Pulse
Know who pays on time, who drifts, and who's two months behind. Catch the change at month two, not month six.
Learn more →When
When you add a second instructor or class
Then
Add line items per enrollment
Both kids, both classes, both instructors on one parent invoice. Or split, if a family prefers.
When
When the supplies vendor starts billing you
Then
Use Wrenbase Intake
Your vendors submit through your branded link. Sanctions and fraud checks run before any bill lands in your inbox.
Learn more →When
When sending forty invoices a month becomes the bottleneck
Then
Hand it to an AI agent
The AI agent drafts and sends each cycle, within your spending caps and approved family list. You stay in control of every rule.
Learn more →Built for
Services that families show up to every week.
However you charge
Every shape of recurring work bills the same quiet way.
A studio, a lawn route, and a summer contract all run on the same rhythm. You set the shape once and it repeats.
Monthly service plan
One recurring amount, same day each month. The invoice goes out on its own and marks itself paid when the money clears.
Studio tuition, cleaning plan, pool service
Weekly route
The same houses on the same days, billed on a steady cycle. You run the route, the billing keeps its own rhythm.
Lawn care, dog walking, trash haul-off
Class or membership
Enrollment that renews until a family pauses it. Two kids on one parent bill, or split however a household prefers.
Dance classes, fitness membership, tutoring block
Per-visit
Charge as the work happens instead of on a schedule. Each visit becomes its own invoice on the same ledger.
Grooming appointment, one-off deep clean, drop-in lesson
Seasonal contract
A fixed run of months, then a pause. Bill through the season and pick the rhythm back up when it starts again.
Summer lawn care, snow removal, camp session
Beside your stack
Keep the tools you already run. Wrenbase is the money layer.
Your scheduling and job tools stay exactly where they are. Wrenbase sits beside them and takes over the recurring billing. Have your families and plans in another system already? Export them to a CSV and bring the numbers in. CSV import is live now.
Your stack
Scheduling, jobs, calendars, and books stay yours.
Plus Wrenbase
Recurring billing that sends itself
Monthly invoices, gentle reminders, and one ledger that reads your numbers back. Bring your list in by CSV.
Your words, in Wrenbase
You keep your language. It maps underneath.
You don't learn accounting words to use Wrenbase. What you already call things maps onto the ledger objects that keep the money straight.
| In your business | In Wrenbase | What it drives |
|---|---|---|
| The family, household, or account | Customer | Who you bill, with their whole history |
| Monthly service plan | Recurring invoice | Sends itself each cycle |
| A studio, site, or route | Project | Its own live view: billed, collected, still owed |
| Suppliers & subcontractors | Vendors | Bills in, screened, tracked against the studio |
| What each account is worth | Cash Pulse | Read live, not rebuilt in a sheet |
Projects · Per studio, live view
Know what each studio actually made.
Make your studio a project and it holds the whole picture. The families are its people, their tuition is its invoices, and what's collected and what's still owed add up on one page, without a spreadsheet.
Meridian rollout · Overview
on trackProfit margin
60%
Outstanding
$1,000
Budget
$14.6k left
Cash timeline, next 6 weeks
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3. Consider nudging invoice #4.
Common questions
What every studio owner asks.
- Right now I track who paid in a spreadsheet. What changes?
- You stop maintaining the spreadsheet. The roster of families is in Wrenbase. Their monthly invoice goes out automatically. The payment marks itself paid when it clears, or you mark it paid when the parent hands you a check. The status column you used to update by hand is just there. And if you have a list of families already, drop the spreadsheet in and Wrenbase will import them.
- How do I bring up unpaid tuition without making class awkward?
- You don't. Wrenbase sends the reminder for you, gently first, firmer after. The parent gets a courteous email from your studio, not a text from you. By the next class, the payment has come in or the parent has reached out.
- What if a family wants to pay by Venmo or hand me a check?
- Mark it paid in your roster. Pick the method: Venmo, check, cash, Zelle. The invoice closes. The family stays out of the overdue list. Your history stays complete.
- How do I know who's paid this month without checking 40 emails?
- One screen. Every family with a status next to their name: paid, sent, overdue. You glance at it between classes and you know where things stand.
- What about families who pause for the summer?
- Pause the recurring schedule for July and August. Wrenbase stops sending. The family stays in your roster. When fall starts, you flip it back on and the rhythm picks up where it left off.
- What if a parent pays for two kids on one invoice?
- Put both kids as line items on the parent's monthly invoice. One bill, two enrollments, one payment. The parent isn't juggling two invoices. You aren't either.
- Can I see who pays on time and where the studio stands?
- Yes. Cash Pulse reads your recurring revenue and tells you what's landed this month, what's still owed, and which families drift late. You catch the change at month two, not month six, without building a report.
Run the studio. Let Wrenbase handle the rest.
Sign up free. Your roster sets up in minutes.