For freelancers
Send the invoice.
Get paid.
Move on.
You bill customers project by project. You want the invoice to take two minutes, the payment to land without a follow-up call, and the system to grow with you when you're ready.
Tuesday, May 14
Open Wrenbase
4:14 PM
Type Brightside Studio · $2,750 · 3 line items.
Draft ready
4:16 PM
Logo brand kit, revisions, full scope.
Sent
4:17 PM
Email to Sarah at Brightside. Invoice attached.
Customer viewed
6:42 PM
Tapped the email on her phone.
Paid
6:43 PM
$2,750 settling to your bank.
You already are a business
You don't need to act like one.
You already are one.
Your invoices, payment pages, reminders, and receipts all carry the same structure and polish that customers expect from larger businesses. From the first send, you look established.
No more undercharging because it feels awkward to send a polished invoice. No more delaying reminders because they feel pushy. Wrenbase handles the appearance. You handle the work.
Invoice
Maya Wong Design
INV-1042 · Brightside Studio
$2,750.00
Reminder
Maya Wong Design
Friendly nudge
INV-1042 is due in 3 days
Sent automatically
Reminder email
Maya Wong Design
A friendly reminder
“Hi Sarah, INV-1042 is due Friday. Let me know if you need anything.”
Receipt
Maya Wong Design
Paid
INV-1042 · May 28
$2,750.00
Thank you, Sarah.
A Tuesday afternoon
What invoicing actually looks like.
Real beats, real timestamps. Not feature bullets.
Mon
Scope agreed
Brightside Studio wants a logo system. Scope and price set by email.
Tue 4:14 PM
Send the deposit
Bill 40 percent up front. Sarah pays before work starts.
Fri
Milestone shipped
Three concept rounds delivered. Final files handed off.
Tue 4:17 PM
Send the final
Balance invoiced. Email out, invoice attached, ready to view.
Tue 6:42 PM
Paid, move on
Sarah pays and you mark it paid. The invoice closes.
Every gig, the same shape
Automatic reminders go out on their own, friendly before the due date and firmer after, so you never chase. You do the work and Wrenbase keeps the money moving.
When you're ready
Solo today. More later.
You don't need everything Wrenbase does on day one. The system is here when you grow.
When
When you want to know if you're ahead
Then
Open Cash Pulse
See what you actually kept, not just what you billed. Who pays fast, who drags, and whether this month is ahead or behind.
Learn more →When
When you start hiring a sub-contractor
Then
Use Wrenbase Intake
Your sub sends their bill through your branded link. Sanctions and fraud checks run automatically before it reaches you.
Learn more →When
When you start billing international customers
Then
Switch to multi-currency
Bill in EUR, GBP, CAD, INR, MXN, and 15+ more. Each invoice tracked in the currency the customer expects.
When
When invoicing becomes routine
Then
Hand it to an AI agent
The AI agent drafts and sends invoices on your behalf, within your spending caps and recipient whitelist. You stay in control.
Learn more →Built for
Project work, one customer at a time.
Each gig is its own project, from first deposit to final file.
Works with the tools you already use
Keep your creative and delivery tools.
Wrenbase is the money layer beside them, not a replacement. You keep designing, writing, and shipping where you already do. When you want your numbers in Wrenbase, bring them in by CSV import, which is live now.
Your stack
Plus Wrenbase
Your words, in Wrenbase
You keep your language. It maps underneath.
You don't learn accounting words to use Wrenbase. What you already call things maps onto the ledger objects that make the numbers add up.
| In your work | In Wrenbase | What it drives |
|---|---|---|
| The client | Customer | Who you bill, with their whole history |
| A project or gig | Project | Its own live P&L: billed, collected, spent, margin |
| The people you sub to | Vendors | Bills in, screened, counted against the project |
| Chasing late pay | Automatic reminders | Sent for you, friendly then firmer, in your voice |
| What a project made | Project P&L → Cash Pulse | Read live, not rebuilt in a sheet |
Projects · Per project, live P&L
Know what each project actually made.
Group your invoices and the bills you pay by project, and see what each one made you: billed, collected, costs, and margin, without a spreadsheet.
Meridian rollout · Overview
on trackProfit margin
60%
Outstanding
$1,000
Budget
$14.6k left
Cash timeline, next 6 weeks
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3. Consider nudging invoice #4.
Common questions
The things you actually Google.
- My customer list lives in a spreadsheet. My invoices too. What do I gain?
- You stop having two separate jobs. Right now you update the spreadsheet, then you build the invoice, then you remember to follow up, then you reconcile the payment. In Wrenbase, the invoice IS the record. Send it, get notified when it's viewed, get notified when it's paid. The spreadsheet that needed three tabs and a color code disappears. And if you've already got a customers list or an invoice history in a spreadsheet, drop the file in and Wrenbase will import it.
- How do I look professional without paying for accounting software?
- Your invoice carries your logo on the free plan, and your custom colors on paid plans. The invoice your customer sees carries your brand, not ours. Customers see something that looks like it came from a business, not from a freelancer with a spreadsheet.
- How will I take card payments without setting up a merchant account?
- Card and ACH payments through Stripe are rolling out now. When they're live for your account, you connect Stripe in a couple of minutes and every invoice carries a Pay button. Today you send invoices, track what's outstanding, and mark them paid however the money arrives.
- How do I chase payment without sounding pushy?
- Wrenbase sends the reminders so you don't have to. Friendly before the due date, firmer after. You pick the tone. You can edit the words. To the customer it reads like a billing system, not you asking again.
- Quarter-end shouldn't require detective work.
- Every invoice and every payment is searchable by customer, date, amount, or status. What took you most of a Saturday before is something you can answer in under a minute.
- What if I only send a few invoices a month?
- Wrenbase's free plan covers low-volume work. You don't pay a subscription to send four invoices. Stripe's standard processing fee applies when a customer pays by card. That's it.
- Can I see what each customer project paid me after costs?
- Yes. Group your invoices and the bills you paid under a project and Wrenbase shows what the engagement actually made you: billed, collected, costs, and margin.
- How do I know if I'm actually ahead this month?
- Cash Pulse reads your invoices and payments and tells you what you kept, not just what you billed. Who pays fast, who drags, and what money is really landing this month. You stop guessing whether you're ahead and start seeing it.
Stop chasing PDFs. Start chasing better customers.
Sign up free. Your first invoice goes out in minutes.
