For creative studios & agencies
Bill the client.
Pay the crew.
Know the margin per shoot.
You bill clients on retainer and per production. You pay crew, freelancers, rentals, and vendors to make the work. Wrenbase holds both sides on one ledger, so the margin on every shoot, campaign, and production is right there.
Money in
Lark & Bloom · Brand film retainer
INV-2042 · paid via ACH
+$12,000
Money out
Frame 9 Editorial · freelance editor
Bill · awaiting your review
−$3,400
Northstar Creative · live
Net this week
+$8,600
Cash flow coordination
Know what's landed
before you approve what leaves.
Studios don't fail from lack of work. They fail from timing. The deposit on a booking is meant to fund the shoot. A rental house expects payment Tuesday. Payroll is Friday, and the delivery invoice hasn't cleared. Wrenbase lines up incoming revenue and outgoing obligations so you can see what's landed before you commit what leaves.
Other tools track one side. Wrenbase tracks both, and shows you the timing between them.
Money in
Customer AR
- Retainer schedules
- Project invoices
- Hourly + flat-fee
- Reminders
Money out
Vendor AP
- Invoice Me intake
- Sanctions checks
- Vendor records
- Mark-paid tracking
One ledger. Both directions.
A typical week
What an agency week looks like.
Five days, money moving in both directions, all tracked on one ledger.
Verano product shoot deposit sent
$4,200 deposit on booking. Funds the shoot day.
Rivera Camera Rental submits a bill
$1,800 gear rental via Invoice Me. Sanctions cleared.
Lark & Bloom brand film pays
$12,000 retainer in, marked paid on the invoice.
Approve Frame 9 post-production
You review the editor's wrap bill and queue payment for Friday.
Week closes
Net cash: +$8,600. Ledger reconciled. No spreadsheet.
Cash timing
See incoming revenue before committing outgoing payments.
One screen lines up customers and vendors so the timing question stops being a guess.
Northstar Creative · May
12 active customers · 7 active vendors
Money in · customers
$25,500
Lark & Bloom
Brand film · retainer
$12,000
Paid
Verano Coffee
Product shoot · delivery
$4,200
Paid
Hearth & Home
TVC spot · deposit
$2,800
Sent
Northwind Outdoors
Photo campaign · usage renewal
$6,500
Overdue
Money out · vendors
$5,620
Frame 9 Editorial
Post-production · editor
$3,400
Unpaid
Rivera Camera Rental
Gear rental · 3 shoot days
$1,800
Approved
Erebor Set Build
Set carpentry · build day
$2,600
Unpaid
Eärendil Lighting
Lighting & grip · 2 days
$3,900
Approved
Green Dragon Catering
Crew catering · shoot day
$1,150
Approved
Shadowfax Rush
Same-day dailies courier
$420
Paid
One screen. Both directions. No reconciling spreadsheet.
Net
+$19,880
Friday, 4:18 PM
What the owner sees before closing the laptop.
The week, the obligations, the projected cash. Without spreadsheets, without questions.
Northstar Creative · This week
May 12 to May 16
Mon
Tue
Wed
Thu
Fri
In · this week
$37,500
4 customer invoices
Out · this week
$5,620
3 vendor bills
Late customer
Northwind
$6,500 · 4 days overdue
Net cash · week
+$31,880
Heading into next Friday's payroll
Next week · obligations
As you scale
From three customers to thirty.
The two-sided ledger that worked at five customers works at fifty.
When
When you bring on your first sub-contractor
Then
Open Wrenbase Intake
Your contractor submits through your branded Invoice Me link. Sanctions and fraud checks run automatically before the bill reaches your team.
Learn more →When
When cash flow becomes a chess match
Then
Open Cash Pulse
Know what's landing this week vs what's owed. See which customers drift slow and which vendors expect payment soon.
Learn more →When
When you start working with international customers
Then
Bill in 20+ currencies
Send invoices in EUR, GBP, CAD, AUD, INR, MXN, BRL, and more. Each invoice tracked in its native currency end to end.
When
When customer billing becomes routine
Then
Hand it to an AI agent
The AI agent drafts and sends each cycle, within your spending caps and approved customer list. The team focuses on the work, not the billing.
Learn more →Beside your creative stack
Keep the tools you edit in. Wrenbase is the money layer beside them.
Nothing to rip out. You keep editing, reviewing, and delivering where you already do. Wrenbase holds the money, and you bring the numbers in by CSV import.
Your creative stack
Keep editing, reviewing, and delivering exactly where you do today.
Plus Wrenbase
The money layer beside your creative work.
- Client invoices out
- Vendor bills in
- Live margin per production
There is nothing to connect. Bring your customers, vendors, invoices, and transactions in by CSV import, which is live now. Your tools stay your tools; Wrenbase carries the numbers.
Built for
Creative teams that bill clients and pay collaborators.
Your words, in Wrenbase
You keep your language. It maps underneath.
You don't learn accounting words to use Wrenbase. What you already call things maps onto the ledger objects that make the margin add up.
| In your studio | In Wrenbase | What it drives |
|---|---|---|
| The client or brand | Customer | Who you bill, with their whole history |
| A brand film, TVC, or photo campaign | Project | Its own live P&L: billed, collected, spent, margin |
| The bid or estimate | Draft invoice | Line-itemed before booking, sent when it wins |
| The booking deposit and the final | Invoices (staged) | Deposit out on booking, balance on delivery |
| The retainer or agency-of-record | Recurring invoice | Sends itself each cycle |
| Crew, freelancers, rentals, and post | Vendors | Bills in, screened, counted against the shoot |
| Usage and licensing renewal | Recurring invoice | Bills again when the license period turns |
| Margin per production | Project P&L → Cash Pulse | Read live, not rebuilt in a sheet after wrap |
Projects · Per production, live P&L
Know what each production actually made.
Make a brand film, TVC, photo campaign, or motion package its own project and it gets its own P&L. From bid to deposit to wrap to delivery: billed, collected, spent on crew and rentals, and margin, without rebuilding it after wrap.
Meridian rollout · Overview
on trackProfit margin
60%
Outstanding
$1,000
Budget
$14.6k left
Cash timeline, next 6 weeks
Weeks 1-2 run cash-negative before Meridian's payment lands in week 3. Consider nudging invoice #4.
Common questions
What every agency owner asks.
- We run our agency on three or four spreadsheets. What changes?
- You stop running on three or four spreadsheets. One has customers, one has invoices, one has vendor bills, one has the running budget per project, and they're never in sync. Wrenbase holds all four in the same place, automatically. Customer invoices update the project total. Vendor bills come into the same inbox. The budget calculates itself. And if you've got those spreadsheets today, bring them in. Wrenbase imports customers, vendors, invoices, and transactions from CSV files.
- How do I track money in and money out without juggling tools?
- Customer invoices, vendor bills, and payment records live in Wrenbase, side by side. Search by customer, by vendor, by month, by status. Export any of it. One source of truth instead of four spreadsheets and an email folder.
- How do I receive vendor bills without losing them in email?
- Share your Intake link with sub-contractors and vendors. They submit a structured bill with PO number, amount, and an attachment. The bill lands in your inbox screened and ready to review. No more chasing PDFs through Gmail.
- How do I handle different billing modes for different customers?
- One customer is on a monthly retainer. Another bills by project milestone. A third is hourly with a flat-fee retainer on top. Set the schedule and mode per customer, and Wrenbase handles each one on its own cadence.
- How do I bill a customer in their currency?
- Pick the currency per customer. Bill in EUR, GBP, CAD, INR, and more. Each invoice issues and tracks in the currency you pick. We don't convert anything; you see each currency on its own line in your revenue view.
- How do I keep my customer invoices looking polished?
- Your logo on every invoice on the free plan. Custom colors and theme on paid plans. The page your customers see when they pay carries your brand, not Wrenbase's. Enterprise customers with procurement teams get a billing experience that matches what they expect.
- How do I review and approve vendor bills before they're paid?
- Every inbound bill lands in your Bills inbox marked New. Review it, approve it, mark it paid when you settle. The whole flow is tracked. Wrenbase records the payment; you initiate it through your bank or Stripe.
- Can I see margin per customer engagement?
- Yes. Each engagement is a project with its own live P&L: what you billed, what you collected, what you spent on contractors, and the margin. Retainers and one-off project work roll up separately.
Stop running the agency through three tools.
Sign up free. Your first customer and vendor wire up in minutes.