The numbers you can trust
A money trail that adds up to the cent.
Every invoice keeps a full money trail: what you billed, the credits you applied, what came in, and any refund that went back out, reconciled to the cent as each one lands. So every answer the rest of Wrenbase gives you rests on a number that's actually true.
INV-0042 · history
ReconciledEvery event, in order
Open an invoice, see the whole story.
Open any invoice and you get a plain, time-ordered history: sent, credit applied, payment received, refund paid. Every line links to the document behind it, so you can follow the money without rebuilding it in a spreadsheet.
The balance is the real one
Amount due that's actually right.
Amount due subtracts the credits you applied and the cash you've received. Credit an invoice, take a partial payment, and the balance you see is the real one, not a number that's half updated.
Trust, checked to the cent
It reconciles, or it tells you.
Every invoice adds up to the cent. When it doesn't, say a payment is missing or something got counted twice, the invoice flags itself for review instead of showing a tidy balance that happens to be wrong. You catch it before your accountant does.
Bring your data in
It works with the systems you already run.
Payments, credits, and refunds can flow in from wherever they are recorded now. Drop in a CSV from any tool today, at any volume. Native connectors, an API, and ERP ingestion, the kind that pulls straight from the systems where your data already lives, are rolling out. However complex your setup, there is a way in.
The ground truth under every answer
Every answer is only as true as the ledger under it.
Cash Pulse tells you your net position. A project tells you its margin. Both are only right if every payment, credit, and refund has landed on the invoice and reconciled. That is what this does. Reconciliation isn't a report you run at month-end. It's the foundation the whole intelligence layer stands on, kept true to the cent as the money moves.
- Is my net position right, after refunds?
- Does every project's margin foot to real cash?
- Which invoices don't reconcile?
From your ledger, in Cash Pulse
$0.00
Unreconciled
100%
Invoices that add up
Reconciliation and credit-note settlement, live. Auto-match to bank feed, rolling out.
Three ways to reconcile an invoice
Spreadsheet, accounting tool, or the invoice itself.
Most people reconcile invoices in a spreadsheet they keep by hand, or wait for the accounting tool to catch it later. Wrenbase does it on the invoice, as the money moves. Here's how the three compare, and where Wrenbase stops and your accounting tool takes over.
| Spreadsheet | Accounting tool | Wrenbase | |
|---|---|---|---|
| Records each payment, credit, refund on the invoice | You type it in | In the ledger, not the invoice | Automatic, on the invoice |
| Amount due after credits and cash | A formula you maintain | Not per invoice | Always current |
| Flags an invoice that doesn't add up | No | No | Yes, needs review |
| Links each entry to its document | No | Sometimes | Yes |
| Bank feed and double-entry books | No | Yes, its core job | No, use your accounting tool |
| Setup | Build and maintain it | Accountant usually sets it up | Nothing to set up |
What it feeds
Reconciled numbers are what the intelligence reads.
Invoicing creates the money events. Reconciliation makes them true. Cash Pulse and Projects read them back as answers. One ledger, kept honest, feeding everything downstream.
Common questions
Quick answers.
- What is the invoice money history?
- A time-ordered record of every money event on an invoice: when it went out, any credit you applied, payments received, and refunds paid. Every entry links back to the document it came from.
- How is amount due calculated?
- Amount due is the invoice total minus the credits you applied minus the cash you actually received. So an invoice you credited and then got paid on shows the real remaining balance, not just the credited amount.
- What does 'needs review' mean on an invoice?
- It means the money trail doesn't match the balance on record, usually a missing or double-counted payment. Wrenbase shows you the raw numbers and flags it instead of hiding the gap behind a clean-looking total.
- Does this handle refunds?
- Yes. When you issue a credit note against a paid invoice, the refund shows in the history as money owed and then paid back out, and the invoice's net position reflects it.
- How do I reconcile invoices without a spreadsheet?
- In a spreadsheet you re-type every payment, credit, and refund into rows and hope the formula still adds up. In Wrenbase the invoice reconciles itself. Each payment, credit, and refund lands on the invoice as it happens, the amount due updates, and the invoice tells you if the numbers stop matching. There's no second sheet to keep in sync.
- Is this the same as reconciling in QuickBooks?
- No, they do different jobs. QuickBooks reconciles your bank feed against your books, matching cleared transactions to your ledger for accounting. Wrenbase reconciles each invoice against its own money: what you billed, the credits you applied, the cash you took in, and any refund you paid. You can use both. Wrenbase keeps each invoice honest at the source, and your accounting tool handles the books.
- What is the net position on an invoice?
- Net position is where you actually stand on one invoice once everything is counted: the total, minus credits, minus cash received, minus any refund you paid back out. On an invoice you billed, collected, then partly refunded, it shows you're square with the customer and how much went back out.
- Can I see reconciliation for an invoice that was credited and then paid?
- Yes, and this is the case most tools get wrong. Bill 1,000 dollars, apply a 100 dollar credit, and the customer pays the remaining 900. The amount due reads zero, because it counted both the credit and the payment. You won't see a stale 900 sitting there because a credit got ignored.
Know exactly where every invoice stands.
Start free with the full product and see the money trail on every invoice.